
REGIONAL BUILDING DEPARTMENT
Executive Administrative Assistant
Job Description
Job Title: Executive Administrative Assistant
Department: 9801 BLDG ADMIN
Reports To: Regional Building Attorney and Regional Building Official
Classification: Non-Exempt
Job Type: Full Time
Pay Scale: This position offers a competitive salary, commensurate with relevant education and work experience. The starting salary is $58,400, or $28.08/hour.
Benefits: Medical, dental, vision, accrued paid vacation and sick leave, Life insurance, and retirement plan.
Position Summary:
Cover letter required with resume.
The Executive Administrative Assistant will manage the day-to-day operations of the office(s), performing administrative duties for executive-level management. This individual will work closely with the Regional Building Attorney, Legal Administrative Assistant(s), Finance Department and Human Resources staff, the Regional Building Official, and other management staff preparing and filing legal documents; maintaining deadlines and corresponding tickler systems; managing calendars; preparing legal notices; managing electronic records; organizing and maintaining physical files and records; planning, scheduling, and coordinating meetings, appointments, and events; preparing and editing correspondence, reports, presentations, and meeting minutes; acting as governing bodies’ secretary; responding to day-to-day customer and staff needs; and maintaining customer and partner agencies relations in a professional manner and environment. The Executive Administrative Assistant must possess strong (i.e., excellent) reading skills, writing skills, proofreading skills, computer and research skills, flexibility to learn and adjust to new processes and procedures, excellent interpersonal skills, and project coordination experience. Sensitivity to confidential matters may be required. Ability to accurately and timely comply with strict deadlines with zero tolerance for omission(s) or error(s) is a required skill for the position. Work is performed under the general direction of the Regional Building Attorney and the Regional Building Official.
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